One of the most common problems faced by any transcriber is poor quality audio. It’s not that clients are trying to make things difficult it’s just that they don’t know many of the simple tricks and techniques that produce nice, clear, easily understood audio recordings. So in the interest of saving you time, money and hassle we’re going to go through some of those trick and techniques. Hopefully, this will make your life simpler and make the quality of the transcriptions you receive that much better.
Creating High Quality Audio for Transcribing Companies in Canada
A high quality recording is going to save you a lot of time and trouble when it comes to having it transcribed. That said, here are 5 tips for producing high quality audio for transcribing companies in Canada.
- Minimize background noise – Background noise is the enemy of high quality audio. Therefore, it’s crucial to make your recording in an enclosed area that is as soundproof as possible. If you can’t find a truly soundproof room then make sure all windows and doors are closed, that you turn off as many electronic devices as possible (air conditioner, buzzing lights, TV, radio, fans) and that there aren’t people talking on the other side of the door.
- Prep the participants – If there is to be more than one person on the audio recording sit down with any and all participants ahead of time and lay out some ground rules. For instance, make sure everyone understands that only 1 person should speak at a time. That they speak into the microphone and not with their head turned away looking at other participants and that they avoid side conversations and whispering while others are speaking.
- Place microphones properly – If there is one microphone make sure it is an equal distance from all the participants. If there is more than one make sure each is located the same distance from each participant. Emphasize to all participants the importance of sitting still while they speak as the sound of rustling clothes and squeaking chairs can interfere with sound quality.
- Identify the speakers – It can sometimes be difficult to differentiate between speakers on an audio recording. Therefore, if there is more than one participant, it can be helpful if they address one another by name on a regular basis. For instance: “What do you think, Claire?” or “Tell us a bit more Robert.” This way there’s no mistaking who is speaking.
- Keep the files small – You should be using a digital voice recorder to make your audio files and you should strive to keep those files as short as possible. 10 one minute recordings are better than one 10 minute recording because they can be transcribed by several people at once and they are easier to upload, email or otherwise transfer.
Transcribing companies in Canada will tell you that a high quality audio file is vital to the creation of a high quality transcription. Follow the above tips and see how much easier and more accurate your next transcription is.